Overview
The QAFAC Career Portal is a fully custom applicant tracking system and careers platform built for QAFAC — one of Qatar’s largest petrochemical companies. Built on HireZoot, Awsm’s own ATS product, the platform was extended with enterprise-grade modules covering the full hiring lifecycle — candidate portal, application pipeline, interview scheduling, scoring and evaluation — and integrated two-ways with QAFAC’s existing SAP HR infrastructure. The result is a seamless hiring workflow that eliminated manual data transfer between their recruitment process and core HR systems.
Client
QAFAC — Qatar Fertiliser Company
Industry
Enterprise HR Tech
Geography
Qatar
Our Role
Tech
The Client
QAFAC (Qatar Fertiliser Company) is one of Qatar’s largest and most strategically significant petrochemical enterprises — a joint venture producing urea and methanol for global markets. With a large, structured workforce and rigorous hiring processes, QAFAC required an enterprise-grade hiring infrastructure that matched the complexity and compliance expectations of a GCC industrial giant.
The Challenge
QAFAC’s hiring process was complex by design. They needed a careers platform that didn’t just list open roles — it needed to:
- Support a structured, multi-stage hiring workflow with approvals and evaluations
- Integrate bidirectionally with their existing SAP HR infrastructure
- Give candidates a professional portal experience to apply, track, and communicate
- Give HR teams full control over the recruitment pipeline
- Meet the data and process standards expected of a major state-adjacent enterprise
No off-the-shelf ATS could satisfy all of these requirements simultaneously. A fully custom solution — built on a proven foundation — was the only viable path.
Our Approach
We brought a unique advantage to this project: HireZoot (formerly WP Job Openings), our own ATS and job portal product with 40,000+ active users. Instead of building from zero, we extended HireZoot with a suite of enterprise modules specifically designed for QAFAC’s workflow — dramatically reducing delivery time while producing a platform tailored precisely to their requirements.
What we built
Custom Career Portal
A fully branded QAFAC career portal — clean, professional, and aligned with the organisation’s identity. Candidates browse open positions, filter by department and location, and apply directly through the portal.
Candidate Login & Profile Management
A secure candidate account system allowing applicants to:
- Create and manage their profile
- Track the status of all applications in real time
- Upload and manage supporting documents
- Communicate directly with the HR team
- Return to saved or in-progress applications
Application Tracking Pipeline
A structured HR-side application management system — giving the recruitment team full visibility over every candidate across every stage of the hiring process.
HR-to-Candidate Communication
An integrated communication layer enabling HR teams to contact candidates, send updates, request additional information, and keep applicants informed — all within the platform.
Interview Scheduling & Management
A calendar-integrated interview scheduling system — HR teams schedule interviews, candidates receive automated invitations, and both parties manage the interview workflow from within the portal.
Scoring & Evaluation Framework
A structured evaluation system for assessing candidates — multiple reviewers can contribute scores, leave evaluation notes, and generate summary assessments. Designed to bring structure and consistency to the hiring decision process.
Two-Way SAP ERP Integration
The most technically complex component of the project. A bidirectional integration between the QAFAC career portal and their existing SAP HR infrastructure:
- SAP → Portal: Job requisitions approved in SAP automatically populate as open positions in the career portal
- Portal → SAP: Candidate data, application status, evaluation outcomes, and hiring decisions flow back to SAP — keeping both systems in sync without manual data entry
Technology
Why this matters
This project is proof of three things simultaneously:
01.
Product thinking
We didn’t build from scratch — we extended our own product, HireZoot, with the modules QAFAC needed. That’s the difference between an agency that builds for a brief and a studio that owns its domain.
02.
Enterprise capability
SAP integration is among the most technically demanding work in enterprise software. Bidirectional data sync between a custom web platform and a live SAP HR infrastructure requires precision, deep API knowledge, and zero tolerance for data inconsistency.
03.
Delivery trust
QAFAC is a state-adjacent Qatari enterprise with high standards for data integrity, security, and process compliance. The fact that they trusted Awsm with their core hiring infrastructure is a significant credential.
Impact
- End-to-end enterprise hiring workflow — from job requisition in SAP to offer acceptance — managed through a single integrated platform
- Manual data transfer between SAP and the recruitment process eliminated
- Structured evaluation framework bringing consistency to hiring decisions at scale
- A platform built on Awsm’s own product — supported, maintained, and evolved by the team that built the foundation
